Westland Real Estate Group is a group of real estate entities that lease multifamily residential, retail and manufactured home community spaces through entities and affiliates, each of which is its own multifamily housing or retail space provider. Westland does not itself provide multifamily housing, retail space or other services directly. The term "Westland” means one or more real property lessor, including Westland Real Estate Group and its affiliated entities (also "we"/"us"/"our"). Any reference to a Westland "location" means any office, facility, complex, community, or retail space.
Personal data may be collected by each member of Westland Real Estate Group, or through an affiliated entity. If you have any questions about Westland's use of your personal data, please use the following contact:
Email: [email protected]
Postal Mail: Privacy Act Compliance
Westland Real Estate Group
520 W. Willow Street
Long Beach, CA 90806
Telephone: (310) 639-7130
We will collect the following personal data:
The above data will be provided to us by you or screening providers who assist us with our applicant’s background checks.
Your Communications With Us
Westland may also collect information that you choose to provide in communications with us. Please do not send us confidential information with an expectation of privacy through the Tenant Portal. You are not entitled to any expectation of privacy in the information you provide in communications to Westland. Such communications may be disclosed to others consistent with Westland’s business needs, including without limitation related to its managing of rental space, disclosures made to vendors providing support to or services at a property, legal proceedings, and to provide notices prior to signing, while effective and after termination of a lease agreement.
How We Use Your Personal Data
We use your personal data for the following purposes:
We will process your personal data for a number of reasons:
We have legitimate business interests in:
We share your information as with others as follows:
Personal Data About Others
In some cases, you may provide personal data to us about other people (for example: for individuals your employers and emergency contacts; for businesses your customers, directors, officers, shareholders or beneficial owners). By submitting that information, you are representing that you have ensured that you have given those individuals an appropriate notice that you are providing their information to us and have their consent to provide that disclosure.
We will hold your information securely in line with physical, technical and administrative security measures. We work to protect the security of your information during transmission by using Secure Sockets Layer (SSL) software, which encrypts information you input. However, the transmission of information via the internet is not completely secure. Although we will take reasonable measures to protect your personal information, we cannot guarantee the security of your information transmitted and any transmission is at your own risk. It is important for you to protect against unauthorized access to your password and to your computer. Be sure to sign off when finished using a shared computer.
We are a regional real estate group, so your information may be transferred out of your local jurisdiction or state. Data protection laws vary from state to state and those applicable in California, Nevada and elsewhere are not equivalent to those applicable in other jurisdictions. Westland will take steps to protect your information in line with locally applicable data protection requirements.
We generally keep your information as needed to provide our rental spaces and associated services, as well as to maintain compliance with federal and state tax filing requirements. This may depend on a number of factors such as whether you, or your company or organization, are an existing lessee or have interacted with recent rental space listings, recently filed an application, or collection efforts are ongoing related to a past debt. We will retain your information as necessary to comply with legal, accounting or regulatory requirements. Typical retention periods will be at least 7 years for past tenants and applicants.
If you are a consumer that has sought or obtained rental services from one of our California entities, or in certain other jurisdictions where similar rules apply, you have certain rights in relation to your information. The availability of these rights to California consumers and the ways in which you can use them are set out below in more detail.
If you want to exercise any of these rights, please contact the Data Privacy contact set out in this Policy above, in writing at the relevant email address.
Right to Opt Out of Sale of Personal Information
Westland does not sell personal information, and has no intention of selling personal information.
As described above, you can opt-out of receiving direct marketing from us at any time. We may use the information you give us on our website or other means for direct marketing purposes to provide emails and other messages to keep you informed of rental space opportunities or our services. You can opt-out of receiving direct marketing from us at any time. You can do this by changing your marketing preferences on your online accounts settings page, clicking on the "unsubscribe" link included at the end of any marketing email we send to you, or by contacting the Data Privacy contact that is listed above on this notice.
For more information about cookies and how we use them, please see our: Cookie Notice.
Links to Third Party Websites
Our website and other communications may, from time to time, contain links to and from the websites of others. The personal data that you provide through these websites is not subject to this privacy notice and the treatment of your personal data by such websites is not our responsibility.
If you follow a link to any other websites, please note that these websites have their own privacy notices which will set out how your information is collected and processed when visiting those sites.
We do not knowingly collect information from children or other persons who are under 16 years old. If you are under 16 years old, you may not submit any personal data to us.
This notice may be changed from time to time.
If we change anything important about this notice (the information we collect, how we use it or why) we will highlight those changes at the top of the notice and provide a prominent link to it for a reasonable length of time following the change. To the extent that you are reviewing an offline copy of this notice, the most current copy of this notice is available online at www.westlandrealestategroup.com/s/privacynotice.pdf
Requests for Accessible Information
Westland has attempted to produce this notice in a format accessible to prospective tenants, prospective residents, tenants or residents with disabilities. To the extent that you are unable to access, or unable to fully access this notice, please contact us as set out at the top of this notice and Westland will attempt to provide access in an alternative format.
If you would like more information about the way we manage personal data that we hold about you, or have questions or concerns about Westland’s privacy policies and practices, please contact us as set out at the top of this notice.
THE SITE IS NOT INTENDED FOR CHILDREN AND COMPANY DOES NOT KNOWINGLY SOLICIT OR COLLECT PERSONAL INFORMATION ON THE SITE FROM CHILDREN UNDER THE AGE OF 13. IF COMPANY LEARNS THAT A CHILD UNDER THE AGE OF 13 HAS SUBMITTED PERSONALLY IDENTIFIABLE INFORMATION TO COMPANY THROUGH THE SITE, IT WILL TAKE REASONABLE MEASURES TO DELETE SUCH INFORMATION FROM ITS RECORDS AND TO NOT USE SUCH INFORMATION FOR ANY PURPOSE (EXCEPT WHERE NECESSARY TO PROTECT THE SAFETY OF THE CHILD OR OTHERS, AS REQUIRED BY LAW, OR AS MAY OTHERWISE BE REQUIRED BY LAW).
TYPES OF INFORMATION COLLECTED. We collect two types of information: personally identifiable information and non-personally identifiable information. Personally identifiable information is information that identifies you or can be used to identify or contact you (“Personally Identifiable Information”). We also may collect information that by itself typically cannot be used to identify or contact you, such as demographic information (e.g. age, profession or gender), browser types, domain names, internet service providers, referring/exit pages, date/time stamp, operating system, clickstream data, information about you such as how you use the Site and your communication preferences, and other anonymous statistical data involving the use of our Site (“Non-Personally Identifiable Information”).
Personally Identifiable Information we collect may include, but is not limited to: your name, email addresses, postal addresses, postal codes, user Internet Protocol (IP) addresses, social security/insurance number, driver’s license number, prior addresses, monthly rent paid at prior residences, employers, job titles, income, telephone numbers, credit card information, bank account information and routing numbers, date of birth, gender, age, marital status, user name and password (if you choose to become a registered user of the Site or our products and services), emergency contact information, information about your pets, information about your vehicles including license plate numbers, and other information either desirable or necessary to provide quality services to our customers and visitors. We may also collect information about you such as your use of the Site and communication preferences.
You may choose not to provide your Personally Identifiable Information by not entering it on the Site; however, you will not be able to use certain services and features if those services and features require Personally Identifiable Information in order to function.
You can choose to delete existing cookies, allow or block all cookies, and set preferences for certain websites in your browser’s settings. Please note you may not be able to use the full functionality of the Site if you choose to block all cookies.
HOW WE COLLECT AND USE INFORMATION. We may collect information in several ways by your use of this Site, as well as from forms you submit to us, personal correspondence, such as emails or letters that you send to us, information you include in an application you complete on the Site, information you provide when scheduling a property visit through the Site, or any other activity through which you identify yourself to us. When you visit the Site, our servers may log your IP address, the URL of your request and other information that is provided in the HTTP header. We may also ask you to voluntarily provide us with personal information on this Site. For example, while many of the features of the Site are available without registering, you may be asked to create an account on the Site if you desire to access certain features. Further, in some instances, we may ask you to provide personal information in order to perform screening services. Although you may decline to voluntarily provide Personally Identifiable Information when asked, some features, products and services will be unavailable to you as a result.
Company may use the information collected from you to provide services which you have requested from us, including, without limitation, enabling you to use the Resident Portal. We may also use your personal information to send you targeted messages, publications, news, and information about events, special offers, promotions and benefits.
EMAIL MANAGEMENT. You may receive emails from Company for a variety of reasons. We respect your desire to manage email correspondence. If you have an account with Company on the Site, you can select your preferences through your account settings. You can also manage your receipt of certain types of communication by following the instructions included in the email we send you. Please note that, even if you unsubscribe from certain email correspondences, we may still need to email you with important transactional or administrative information.
We may share with third parties, including, without limitation, our corporate partners, aggregated demographic and statistical information that is not personally identifiable.
Company may also disclose an individual’s personal information:
Company may be required to use or disclose your information in connection with a legal action or other proceeding, including without limitation, in response to a court order or a subpoena/summons. We also may disclose such information in response to a law enforcement agency’s request.
HOW WE STORE YOUR INFORMATION. Company is committed to protecting the security of any personal information you provide to us. We maintain commercially reasonable safeguards to maintain the security and privacy of personal information that you provide to us. In spite of these protections, Company cannot guarantee the security of any data submitted over the Internet. After your information reaches Company, however, it is protected by procedures and technology designed to block reasonably foreseeable intrusions by unauthorized third parties. We may store and process your personal information in the United States or Canada or any other country in which we or our agents maintain facilities. By using the Site, you consent to the transfer of your information among these facilities, including those located outside your home country.
DATA RETENTION. In order to provide you with the products and services you request, answer questions you may have about the products and services provided, and for our own accountability to external regulatory bodies, we retain your information for a period deemed reasonable under the circumstances. Information stored is removed, destroyed, or deleted from time to time when it appears we will no longer have a need to contact you. Retention periods may be extended if we are required to preserve your personal data in connection with litigation, investigations and proceedings, or if a longer retention period is required or permitted by applicable law.
ACCESSING, REVIEWING AND CHANGING YOUR PERSONAL INFORMATION. You can see, review and change most of your personal information by logging into your account on the Site and editing your Account Profile or by contacting us at the addresses below. If your personal information changes or is inaccurate, you must change it promptly.
There may be circumstances where your personal information is not accessible, reviewable or able to be modified by you through your account. With some exceptions, you have the right to see what personal information we hold about you. We can help you identify what records we might have about you and we will also try to help you understand any information you do not understand. We may need to confirm your identity before providing you with this access, and we reserve the right to charge a nominal fee for such requests. In some cases, we may require that your request to us for access be made in writing. If we cannot give you access, we will tell you within 30 days or as soon as reasonably practicable and provide you with a reason, as best we can, as to why we cannot give you access.
RIGHTS OF INDIVIDUALS. Site users who wish to correct, update, change, or erase the information they submit on the Site should be able to go back to the applicable web form or their account to edit their user or organization record. For additional information or problems accessing your information from such page, please contact Company using one of the methods listed below.
If you consider that we have processed your personal data in violation of applicable law and failed to remedy such violation to your reasonable satisfaction, you may also lodge a complaint with the data protection supervisory authority in your country.
Canada. To the extent it is applicable, this policy is made under the Personal Information Protection and Electronic Documents Act. There are some rare exceptions to the commitments set out above.
For more general inquiries, the Information and Privacy Commissioner of Canada oversees the administration of the privacy legislation in the private sector. The Commissioner also acts as a kind of ombudsman for privacy disputes. The Information and Privacy Commissioner can be reached at:
Address: 112 Kent Street, Ottawa, ON K1A 1H3
Phone: (613) 995-8210
Toll-free: (800) 282-1376
Facsimile: (613) 947-6850
TTY: (613) 992-9190
Updated: October 31 2019